Best in Class Finance Functions For Police Forces


Police funding has risen by £4.8 billion and 77 per cent (39 per cent in real terms) since 1997. However the days where forces have enjoyed such levels of funding are over.

Chief Constables and senior management recognize that the annual cycle of looking for efficiencies year-on-year is not sustainable, and will not address the cash shortfall in years to come.
Facing slower funding growth and real cash deficits in their budgets, the Police Service must adopt innovative strategies which generate the productivity and efficiency gains needed to deliver high quality policing to the public.

The step-change in performance required to meet this challenge will only be achieved if the police service fully embraces effective resource management and makes efficient and productive use of its technology, partnerships and people.

The finance function has an essential role to play in addressing these challenges and supporting Forces’ objectives economically and efficiently.


Police Forces tend to nurture a divisional and departmental culture rather than a corporate one, with individual procurement activities that do not exploit economies of scale. This is in part the result of over a decade of devolving functions from the center to the.divisions.

In order to reduce costs, improve efficiency and mitigate against the threat of “top down” mandatory, centrally-driven initiatives, Police Forces need to set up a corporate back office and induce behavioral change. This change must involve compliance with a corporate culture rather than a series of silos running through the organization.

Developing a Best in Class Finance Function

Traditionally finance functions within Police Forces have focused on transactional processing with only limited support for management information and business decision support. With a renewed focus on efficiencies, there is now a pressing need for finance departments to transform in order to add greater value to the force but with minimal costs.

1) Aligning to Force Strategy

As Police Forces need finance to function, it is imperative that finance and operations are closely aligned. This collaboration can be very powerful and help deliver significant improvements to a Force, but in order to achieve this model, there are many barriers to overcome. Finance Directors must look at whether their Force is ready for this collaboration, but more importantly, they must consider whether the Force itself can survive without it.

Finance requires a clear vision that centers around its role as a balanced business partner. However to achieve this vision a huge effort is required from the bottom up to understand the significant complexity in underlying systems and processes and to devise a way forward that can work for that particular organization.

The success of any change management program is dependent on its execution. Change is difficult and costly to execute correctly, and often, Police Forces lack the relevant experience to achieve such change. Although finance directors are required to hold appropriate professional qualifications (as opposed to being former police officers as was the case a few years ago) many have progressed within the Public Sector with limited opportunities for learning from and interaction with best in class methodologies. In addition cultural issues around self-preservation can present barriers to change.

Whilst it is relatively easy to get the message of finance transformation across, securing commitment to embark on bold change can be tough. Business cases often lack the quality required to drive through change and even where they are of exceptional quality senior police officers often lack the commercial awareness to trust them.

2) Supporting Force Decisions

Many Finance Directors are keen to develop their finance functions. The challenge they face is convincing the rest of the Force that the finance function can add value – by devoting more time and effort to financial analysis and providing senior management with the tools to understand the financial implications of major strategic decisions.

Maintaining Financial Controls and Managing Risk

Sarbanes Oxley, International Financial Reporting Standards (IFRS), Basel II and Individual Capital Assessments (ICA) have all put financial controls and reporting under the spotlight in the private sector. This in turn is increasing the spotlight on financial controls in the public sector.

A ‘Best in Class’ Police Force finance function will not just have the minimum controls to meet the regulatory requirements but will evaluate how the legislation and regulations that the finance function are required to comply with, can be leveraged to provide value to the organization. Providing strategic information that will enable the force to meet its objectives is a key task for a leading finance function.

3) Value to the Force

The drive for development over the last decade or so, has moved decision making to the Divisions and has led to an increase in costs in the finance function. Through utilizing a number of initiatives in a program of transformation, a Force can leverage up to 40% of savings on the cost of finance together with improving the responsiveness of finance teams and the quality of financial information. These initiatives include:


By centralizing the finance function, a Police Force can create centers of excellence where industry best practice can be developed and shared. This will not only re-empower the department, creating greater independence and objectivity in assessing projects and performance, but also lead to more consistent management information and a higher degree of control. A Police Force can also develop a business partner group to act as strategic liaisons to departments and divisions. The business partners would, for example, advise on how the departmental and divisional commanders can meet the budget in future months instead of merely advising that the budget has been missed for the previous month.

With the mundane number crunching being performed in a shared service center, finance professionals will find they now have time to act as business partners to divisions and departments and focus on the strategic issues.

The cultural impact on the departments and divisional commanders should not be underestimated. Commanders will be concerned that:

o Their budgets will be centralized
o Workloads would increase
o There will be limited access to finance individuals
o There will not be on site support

However, if the centralized shared service center is designed appropriately none of the above should apply. In fact from centralization under a best practice model, leaders should accrue the following benefits:

o Strategic advice provided by business partners
o Increased flexibility
o Improved management information
o Faster transactions
o Reduced number of unresolved queries
o Greater clarity on service and cost of provision
o Forum for finance to be strategically aligned to the needs of the Force

A Force that moves from a de-centralized to a centralized system should try and ensure that the finance function does not lose touch with the Chief Constable and Divisional Commanders. Forces need to have a robust business case for finance transformation combined with a governance structure that spans operational, tactical and strategic requirements. There is a risk that potential benefits of implementing such a change may not be realized if the program is not carefully managed. Investment is needed to create a successful centralized finance function. Typically the future potential benefits of greater visibility and control, consistent processes, standardized management information, economies of scale, long-term cost savings and an empowered group of proud finance professionals, should outweigh those initial costs.

To reduce the commercial, operational and capability risks, the finance functions can be completely outsourced or partially outsourced to third parties. This will provide guaranteed cost benefits and may provide the opportunity to leverage relationships with vendors that provide best practice processes.

Process Efficiencies

Typically for Police Forces the focus on development has developed a silo based culture with disparate processes. As a result significant opportunities exist for standardization and simplification of processes which provide scalability, reduce manual effort and deliver business benefit. From simply rationalizing processes, a force can typically accrue a 40% reduction in the number of processes. An example of this is the use of electronic bank statements instead of using the manual bank statement for bank reconciliation and accounts receivable processes. This would save considerable effort that is involved in analyzing the data, moving the data onto different spreadsheet and inputting the data into the financial systems.

Organizations that possess a silo operating model tend to have significant inefficiencies and duplication in their processes, for example in HR and Payroll. This is largely due to the teams involved meeting their own goals but not aligning to the corporate objectives of an organization. Police Forces have a number of independent teams that are reliant on one another for data with finance in departments, divisions and headquarters sending and receiving information from each other as well as from the rest of the Force. The silo model leads to ineffective data being received by the teams that then have to carry out additional work to obtain the information required.

Whilst the argument for development has been well made in the context of moving decision making closer to operational service delivery, the added cost in terms of resources, duplication and misaligned processes has rarely featured in the debate. In the current financial climate these costs need to be recognized.


Within transactional processes, a leading finance function will set up targets for staff members on a daily basis. This target setting is an element of the metric based culture that leading finance functions develop. If the appropriate metrics of productivity and quality are applied and when these targets are challenging but not impossible, this is proven to result in improvements to productivity and quality.

A ‘Best in Class’ finance function in Police Forces will have a service focused culture, with the primary objectives of providing a high level of satisfaction for its customers (departments, divisions, employees & suppliers). A ‘Best in Class’ finance function will measure customer satisfaction on a timely basis through a metric based approach. This will be combined with a team wide focus on process improvement, with process owners, that will not necessarily be the team leads, owning force-wide improvement to each of the finance processes.

Organizational Improvements

Organizational structures within Police Forces are typically made up of supervisors leading teams of one to four team members. Through centralizing and consolidating the finance function, an opportunity exists to increase the span of control to best practice levels of 6 to 8 team members to one team lead / supervisor. By adjusting the organizational structure and increasing the span of control, Police Forces can accrue significant cashable benefit from a reduction in the number of team leads and team leads can accrue better management experience from managing larger teams.

Technology Enabled Improvements

There are a significant number of technology improvements that a Police Force could implement to help develop a ‘Best in Class’ finance function.

These include:

A) Scanning and workflow

Through adopting a scanning and workflow solution to replace manual processes, improved visibility, transparency and efficiencies can be reaped.

B) Call logging, tracking and workflow tool

Police Forces generally have a number of individuals responding to internal and supplier queries. These queries are neither logged nor tracked. The consequence of this is dual:

o Queries consume considerable effort within a particular finance team. There is a high risk of duplicated effort from the lack of logging of queries. For example, a query could be responded to for 30 minutes by person A in the finance team. Due to this query not being logged, if the individual that raised the query called up again and spoke to a different person then just for one additional question, this could take up to 20 minutes to ensure that the background was appropriately explained.

o Queries can have numerous interfaces with the business. An unresolved query can be responded against by up to four separate teams with considerable delay in providing a clear answer for the supplier.

The implementation of a call logging, tracking and workflow tool to document, measure and close internal and supplier queries combined with the set up of a central queries team, would significantly reduce the effort involved in responding to queries within the finance departments and divisions, as well as within the actual divisions and departments, and procurement.

C) Database solution

Throughout finance departments there are a significant number of spreadsheets utilized prior to input into the financial system. There is a tendency to transfer information manually from one spreadsheet to another to meet the needs of different teams.

Replacing the spreadsheets with a database solution would rationalize the number of inputs and lead to effort savings for the front line Police Officers as well as Police Staff.

D) Customize reports

In obtaining management information from the financial systems, police staff run a series of reports, import these into excel, use lookups to match the data and implement pivots to illustrate the data as required. There is significant manual effort that is involved in carrying out this work. Through customizing reports the outputs from the financial system can be set up to provide the data in the formats required through the click of a button. This would have the benefit of reduced effort and improved motivation for team members that previously carried out these mundane tasks.

In designing, procuring and implementing new technology enabling tools, a Police Force will face a number of challenges including investment approval; IT capacity; capability; and procurement.

These challenges can be mitigated through partnering with a third party service company with whom the investment can be shared, the skills can be provided and the procurement cycle can be minimized.


It is clear that cultural, process and technology change is required if police forces are to deliver both sustainable efficiencies and high quality services. In an environment where for the first time forces face real cash deficits and face having to reduce police officer and support staff numbers whilst maintaining current performance levels the current finance delivery models requires new thinking.

While there a number of barriers to be overcome in achieving a best in class finance function, it won’t be long before such a decision becomes mandatory. Those who are ahead of the curve will inevitably find themselves in a stronger position.

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Our reviews will let you choose the most suitable choice for your Mac. Keeping that in mind, our own antivirus opinions will take a great look at exactly how productive each software is. You could browse a comprehensive overview of the newest version of BitDefender Antivirus, right here.

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If and when an item is without a doubt discovered being fit to get university licensing and circulation it is going to be placed here. Furthermore, it is going to hardly ever request that you simply upgrade to a paid merchandise and bother you in the center of work. It can be great after you have so many different anti virus products available.

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McAfee cost-free and paid out versions change in the complete amount of help the business gives and the selection of features out there. After you try the free version a person will more than likely want to buy the software. You might download typically the cost-free 30-day trial version on-line likewise.

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A superb malware program must be set up on your personal computer to make sure that you will absolutely safe offline and online. Luckily, there are several antivirus courses readily available, both equally free and paid. They are going to even permit you to schedule tailor made scans to happen with certain times on certain days and nights. Bear in mind that will in the event that you install a several antivirus program, you may have to disable Microsoft’s tool to begin with to reduce effectiveness troubles. You must remember to uninstall any other anti virus computer software programs you have working on your computer.

Malware gathers the info in regards to the user. Obviously, there are a number associated with different varieties of malware. There are lots of anti spyware and adware and malware programmed exists in the industry or higher the world wide web.

Anti virus doesn’t offer an ideal cure to the issue of spyware and, but it can be described as critical first step to acquiring your machine. Baidu Antivirus security software 2015 is more preferable than the preceding editions. As an aside, you ought not set up more than 1 antivirus or antimalware product on your PC. The antivirus is usually offered in a free of charge edition, but should you want more from it, you should get the advanced version. Norton Anti virus has was around since the start of the PC. Since a compensated antivirus can be typically acquired for under a lot, it’s always wise to install a compensated product because it’s commercial and will any problem come up the particular firm could have the debt to deal with the matter. Deciding on the optimal antivirus in the world isn’t an easy job.

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The camera isn’t likely to lose Wi fi connection once you set this up. Then acquire fluffy, make certain you holds your camera steady while you’re tracking the dog, and verify there aren’t virtually any obstacles in the manner of the camera. To begin with, the camera chooses a quick shutter velocity, which is instructed to prevent action. Finest doggie camera for sale will be limited inventory of particular merchandise and discount exclusively for limited time, so carry out order today to find the best rates.

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All kennels will need to stand as much as plenty of wear and tear, particularly in the event you may have an extremely energetic dog and knowing you have a challenging kennel offers you additional assurance. Kennels crafted from timber are set up from a horrible wood engineering. Timber doggie kennels are amazingly sturdy that makes them the perfect means to fix an outdoor doghouse. They are one of the most well loved types and when you consider all their plus points you can actually see why.

Any breed could be beneficial for walking, but you need to keep in mind that every dog is simply just like their get good at. Also, think of the choice of discovering a blended breed having a minumum of 1 of the bread of dogs you may like. When you’re looking for a specific breed you will discover great puppy dog camera for large territory rescue groups that concentrate on the particular breed of dog you desire. You never require a particular dog for camping, but you have to learn your dog’s limits based on their breed.

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You may consider forcing your free key through your dog. Therefore you have to figure out precisely as soon as your dog will be ready. Puppies are prone to waterborne illnesses. As an example, the dog may possibly naturally curl its lip, thus we might attempt to get a shot where lip definitely curled, just to discover that the master prefers it like that. If you don’t satisfy your dogs needs you are going to encounter problem behavior which may be a headache. Many dogs love the outside equally as very much as the absolute most eager nature companion. There’s a reason there are a lot of homeless dogs and it is usually because the operator and dog were mismatched and necessarily because may possibly be something wrong with your dog.

Whatever resource you use to consider your dog, you need to be sure you supply them with the info which is practical to your life style and requirements. Typically, puppies off teather will only sniff and proceed, play, or just avoid an alternative dog. They cannot be kept alone immediately. All dogs have a limited attention span in regards to sitting down still for the purpose of portraits, for that reason it’s important to get portraits at the beginning of the treatment. Most puppies, irrespective of size, make good hiking companionsif they’re in good physical shape for the volume of hiking that you intend to carry out, if they’re obedient, whenever they’re socialized among people and other dogs, when the weather is definitely not excessively hot. Train labrador retrievers Retriever America’s most well-known dog is likewise a terrific climbing partner as a result of friendly nature and powerful urge to learn.

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You are likely to be in a position to select from VPN sorts like Japanese people Brazilian, European, American, British isles and a couple other folks also. You might be interested in a new VPN that enables you to admittance content in a very particular state, and it’s essential that you know regardless of whether services come in that region. For anybody employing a VPN over a machine in addition to your computer, you are wish to have a look at your current VPN may also be applied to your phone number or pill.

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The ideal way to know if the VPN is appropriate for you should be to give it a try. If you are utilizing a VPN over a device in addition to a computer, you should look at your current VPN can be utilized on your cellular phone or product. Rest assured, it’s the top quality VPN which will meet your requirements and you should possess a wonderful period reducing geo-blocking.

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If you simply need to utilize VPN occasionally, then an absolutely free VPN can be in a position to perform the job. In the event you become searching for a great VPN you could be thinking about even if to opt for the purpose of PureVPN or perhaps VyprVPN. For anyone who is looking for a very good VPN you might be thinking about whether to go with regard to PureVPN or VyprVPN. IPVanish VPN is merely one of the very best VPN services in america, and objectives the important user that has a little more left to have an excellent connection.

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You might put the provider to be able to task if you need to prove it on your own, but the loss of your account for the couple ruisseau isn’t quite click for more info properly worth the cost. Some service providers even give pre-flashed routers which have been pre-configured for their offerings. If your VPN provider delivers special protocols (like StealthVPN) designed particularly to avoid VPN stopping, you always must choose them. Many regional VPN providers were made to close their specialized services.

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Usually the service depends in the United States regarding america, which can be the part of the fourteen eyes chevaliAre. You will discover only a few offerings out there which often consistently beat the ban. A lot of VPN suppliers offer you a good number of of VPN server locations with regard to their users available.

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Both services give varying speed. Extra each services possess a selection of the significant customer support for the business. Lots of people currently have signed up for more than 1 VPN services. You will discover two key reasons to use a VPN service, although both of them are related. When you look for a VPN service to shield your relationship, the very first thing of which springs to mind is the price. Generally, in case you are searching for the perfect VPN aid, you should pay for it, in addition to doing so really shelter an individual in the very long work.

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Typically the service is based in the usa, that’s the region of the 12 eye bague. The VPN product has to be appropriate with a number of networks. Updated A new VPN company is a means to maintain invisiblity online and unblock sites that you need to get access to when you are not able to connect to them.

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Luckily for the large element, users won’t require help organizing the customer or perhaps configuring the gadget. Additionally , they can prefer to pay anonymously by using gift cards from several vendors. In addition to reasons, the general user exactly like you and myself who utilize world wide web designed for entertainment purpose as well wish to be sure that their on the net activates will not get leaked out.